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Author’s Guide

Part 4. Preparing The Art Manuscript

4.1 Planning The Art Program

This section provides detailed instructions on how to assemble and submit your art manuscript. Use the Art Checklist document to help you manage your art program. If you have questions, please contact your Acquisitions Editor (AE) or Development Editor (DE).

Following are items to keep in mind when preparing your art program:

  1. Work with your AE or DE to determine the type and number of art (line drawings, photos, figures set as text, screen captures, art with extensive labeling, technical drawings, etc.) to be included in your book. 
  2. Communicate specialized art needs (e.g., scientific illustrations, photo-realistic art, etc.) to your AE or DE.
  3. Determine the sources to be used and plan for how the art will be acquired and/or rendered.
  4. Whether you decide to select images first and then “write around them” or decide on illustrations as you write, you should follow the instructions founding Part 3.2. First Edition Guidelines for figures, photos, and tables.
  5. Illustrations need to be functional or instructive.
  6. For first editions, try to determine the number of art as well as the source for all art.
  7. For revised editions, evaluate the previous edition art as well as determine the number and sources for all new art.

Click here to download a PDF for more details on planning your art program.

Other helpful documents:

Art Checklist

4.2 Guidelines On Photo Research And Selecting Images

You should provide your own photos if at all possible. If Pearson does photo research and permissioning, your Acquisitions Editor (AE) may ask you to share in the cost of research and permission fees.

workerFollowing are suggestions on how to research and select images:

  1. Use public domain or royalty-free images whenever possible.
  2. Material from federal government websites are usually in the public domain, unless otherwise noted; however, not all state and local government websites are public domain.  
  3. For content-specific images and illustrations, author contacts and manufacturers’ websites are great resources.  
  4. For “window-dressing” images/illustrations, use public domain or free images whenever possible.
  5. If you cannot find any public domain, manufacturer, or free images, do not purchase images directly from photo stock agencies.  
  6. You may be directed by your AE or Development Editor (DE) to select images from PAL-Images.  If so, refer to the PDF document that accompanies this section for more information on using PAL.

Click here to download a PDF with more details on photo research and selecting images.

4.3 Preparing The Art Manuscript

The art manuscript should be consecutively numbered by chapter and by figure number and correctly referenced to the text manuscript.  (UA stands for unnumbered art, PO for part opener, CO for chapter opener.)

Following are some items to keep in mind when preparing your art manuscript:

  1. Identify each illustration by number, caption, and source note (if applicable).
  2. Figures should be numbered consecutively by chapter.
  3. Unnumbered art should be numbered consecutively by chapter.
  4. Be sure to indicate in the text manuscript where the illustration should be placed, i.e., [Insert Figure 1-1 here].
  5. All rights and permission must be compliant with the recently revised Pearson standards. No artwork or text that is not in compliance can be used in future products. In addition, all rights and permissions will be reviewed by the centralized group responsible for these materials and subject to their review and possible rejection if the rights required are not met. Finally, authors may wish to issue permissions requests themselves but must use the new permissions forms and follow all guidelines. Authors should contact their Acquiring Editor or Project Manager for the latest permission forms and guidelines.
  6. Submit samples of art and photos you created and from external sources to your Project Manager (PM) for evaluation before you complete your entire art and photo program.
  7. Prepare an art log (by chapter) using the Art Log.
  9. Electronic files and hard copies must match, with figures clearly numbered and referenced in the text.
  10. Rendering, sizing, cropping, and other instructions, as needed, must be clearly indicated in the art manuscript.

Click here to download a PDF for more details on preparing your art manuscript.

Other helpful documents:

Art Log (Excel)

Sample Art Log

4.4 Art Categories

Follow the guidelines below on how to prepare and submit different types of art:

  1. Rendered Art by Pearson Vendor
    • Provide clear and original sketches or explicit directions regarding technical items
    • Use one sheet of paper for each illustration
    • Indicate sizing and labeling instructions
    • If your art will be rendered in two- or four-color, please contact your Project Manager (PM) for instructions on color marking
    • If you are modifying/adapting art from another text, write your modifications directly on the page
    • Submit all “art specifications” with your final manuscript
    • Don’t hire someone to render your art without discussing it with your Acquisitions Editor (AE) first
  2. Electronic Files for Author-Rendered Art
    • Electronic files must be accompanied by hard copies showing figure numbers
    • Art files should be submitted in their original format and not embedded in  Word documents or in PowerPoint
    • Send 6 to 8 representative samples (files and hard copies) to your PM early for production evaluation
    • Important Note: Standard budgeted amount for art alterations is 10% of the total art cost
    • Don’t hire someone to render your illustrations unless you intend to pay for this service yourself
  3. Art From External Sources
    • Electronic files from external sources must be accompanied by hard copy for visual reference, clearly identified by figure number and referenced in the text
    • If electronic files are not available for art from external sources, tearsheet (not photocopies of pages) from other books, journals, etc. should be provided
    • If you are using borrowed art from another source, request permission early and ask the copyright owner to provide ONE of the following:
      • An original piece of art or a glossy, continuous tone photograph
      • A tearsheet (printed piece from a book, journal, brochure, etc.)
      • An electronic file
    • Note that not all art that is downloadable is actually printable
    • Note that clip art does require permission from the software manufacturer
    • Make sure to document specific sources if using art from technical series manuals, manufacturers’ specifications, manuals, or brochures  
    • Permissions documents must accompany illustrations from external sources
  4. Figures Set As Text (FST)
    • FSTs (figures in tabular format) do not need to be included in the art manuscript, but they should be listed in the art log
    • Some FSTs are considered as art and should be included in the art manuscript
  5. Photos
    • Please send your images in the medium in which they were originally captured
    • Set your camera for the highest possible resolution (usually 300 dpi)
    • You are responsible for obtaining signed model releases for individuals in all photos
    • Include a hard copy of each electronic file with figure/photo number and credit line
    • You may submit photo prints on a CD
    • Do not resize or manipulate your digital photos in any way
    • You should indicate cropping and sizing instructions on hard copies
    • Submit only one version of a photo
    • Do not embed files in Word or PowerPoint
    • Any PAL images should include a hard copy of the image with Figure Number and Asset ID
  6. Screen Captures
    • Do not resize or manipulate screen captures in any way
    • If using multiple screen captures in your text, make sure that the settings of all computers making screen captures have exactly the same appearance settings
    • Be sure to label, number, and call out all screen captures properly as figures
    • Include a hard copy of each electronic file with figure number and credit line
    • Submit only one version of the screen capture
    • Please do not create screen captures from the Internet (contact the source for an electronic file)
    • Do not embed screen captures in Word or PowerPoint
    • PC users:
      • Display the screen you would like to capture
      • Press the “Print Screen” key on the keyboard; to obtain a screen capture of only the active window, and not the whole screen, hold down the “Alt” key while pressing the “Print Screen” key
      • Open your image program (e.g., Imaging, Paint, Photoshop, etc.)
      • Create a new document (choose BMP in the File Type, choose “256 Colors” in the Color window, choose “No Compression” in the Compression window, choose “320 x 240” in the Resolution window, choose “Letter” in the Size window)
      • Paste the contents of the clipboard directly onto your new document
      • Go to “File” and “Save as…” a “.bmp” file
    • Mac users:
      • Display the screen you would like to capture
      • Press “Command + Control + Shift + 3” to save the file to your desktop
      • You can also take screen captures of just a piece of the screen or of just a window: press “Command + Shift + 4” and the cursor changes into crosshairs; click and drag your cursor to draw a dotted-line rectangle of the screen you wish to capture; release the cursor to save the file to your desktop
  7. AutoCAD Art
    • After rendering AutoCAD art, please convert to an EPS file
      • Using the PLOTTERMANAGER, install an Adobe (non-physical) printer-PostScript Level 1; this printer’s drivers come with AutoCAD; under the Ports screen, select the “Plot to file” option
      • Open the Plotter Configuration Editor for the system printer by clicking the Properties button on the Plot dialogue box; under the Device and Documentation Settings tab, open the Graphics tree and click on Vector Graphics to change its resolution
      • Plot the drawing as you normally do using the PostScript Level 1 system device; this will generate an EPS file that can be opened with Adobe Illustrator
    • Click here for additional AutoCAD art information

Click here to download a PDF with more details on art categories.

Other Helpful Documents:

Model Release Form: Photos

Screen Capture Request Form

4.5 Final Art Manuscript

The final art manuscript (hard copy and electronic) that you submit must be complete, and must be accompanied by an art log and permission documents. Credit lines, when applicable, must also be included in the art manuscript. Figure numbers in the art manuscript, art log, and permission log (for art from external sources) must match.

For revisions, the tearsheet art manuscript must be complete for all pick-up art showing old and new figure numbers and changes. Hard copies of new art (accompanied by electronic files, when applicable) must also be included.

Click here to download this as a PDF document.

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